Incoming exchange forms and transcripts
As an international exchange student at Leiden University, you might need to complete additional forms upon arrival or before going home. You will also need to arrange your Leiden University transcript at the end of your stay.
This information is intended only for international exchange or study-abroad course students at Leiden University. It is not intended for degree students.
Learning agreements and forms
Erasmus forms
Exchange students coming to Leiden University via an Erasmus+ agreement might need to have forms signed during their stay. These could include, for example, your learning agreement, an arrival form or a departure form.
Erasmus forms generally need to be signed by the Erasmus coordinator at your host faculty. Contact your incoming exchange coordinator for details.
Don't wait till you last day!
Need to have a departure form signed before going home? Don't wait till your last day in the country, as you might run into problems if your coordinator is away that day.
Other forms
If you are not an Erasmus student and have forms that need to be signed, contact the international programmes officer who helped you through the admissions process.
Arranging your Leiden University transcript
Obtaining your transcript
Once your courses have been graded, you can download a digitally certified transcript via Leiden University's online application portal (uSis). Note that your uSis access will expire 60 days after you finish your last course at Leiden University, so make sure to download your transcript in time.
Steps to take:
- Log into uSis
- Open the relevant study abroad/exchange application
- On the ‘overview’ screen, select 'transcript’ (last option at the bottom of the page)
- Click on the ‘generate transcript button’
Note: on the transcript screen you can see a record of each time a transcript has been downloaded, either by you or by your Leiden University exchange coordinator.
Providing transcripts to your home university
Be aware that you are responsible for providing your home university with a copy of your transcript. Leiden University will not automatically do this for you. If your home university has any questions about your transcript, they are welcome to get in touch with the relevant Leiden University incoming exchange coordinator.
Interpreting your transcript
Please visit the grades and results page for information on the Dutch grading and credit system. Be aware that your home university is responsible for credit and grade conversion.
Requesting transcripts later or hard copies
Do you need an additional digital transcript but can no longer access the online application portal (uSis)? Or do you need a certified hard copy of your transcript for official purposes? If so, send an email to:
- Erasmus exchange students: your Leiden University incoming exchange coordinator.
- Non-Erasmus students: exchange@sea.leidenuniv.nl
Please provide the following information in your email:
- Your Leiden University student number
- The semester and academic year you studied at Leiden University
- Whether you want the transcript to be sent by email or post
- For transcripts by post, also let us know:
- The postal address
- How many transcripts you need
- For multiple transcripts: whether they can be put together in one large envelope or must be placed in individually sealed envelopes within the large envelope.
- We will automatically send your transcript by regular post. If you want to receive it by courier service, please arrange and pay for this yourself, then send us the details.