As soon as your student registration has been finalised, you will receive a confirmation from us by e-mail. You can then download your Statement of registration via uSis by following the steps below:

1. Log into uSis using your student number. 
2. Click on the 'Communication' tile.
3. If you do not see the message you are looking for, click on the little x in top-right corner of your screen.
4. Click on ‘Your registration is final’ to download your Statement of registration.

If you need a statement of registration with an official stamp, please contact the Student Affairs Front Office at (+31) 071 527 8011 or info@leidenuniv.nl, or visit our office in Leiden or The Hague. Do not forget to mention your student number and the institution that requires the document.

More information

• Student Affairs Front Office

If you have applied but not yet been admitted
Yes, you can change your requested start date as follows:

1. Cancel your application in Studielink
2. Reapply for your preferred start date in Studielink.
3. You will then be instructed to create and submit a new application in Leiden University’s online application portal (uSis). 

If you have already been admitted
If you wish to defer the start of your studies, you must submit a new application for your preferred start date. Be aware that admission requirements can change. If this occurs, you are unfortunately not guaranteed admission for your new start date. Please follow the instructions below: 

1. Log into uSis, download your admission decision and save it on your computer.
2. Cancel your current application for enrolment in Studielink.
3. After 1 October: Go to Studielink and apply for your new start date. 
4. Log into uSis and follow the steps required to submit a new application. 
5. When you get to the step 'Previous education', upload any qualifications obtained since your last application. 
   
6. When you get to the step ‘Admission’, click on Uploads > Other documents > Previous decision and upload your admission decision.
7. Submit your application

In general, you do not have to pay the application fee again. See the exceptions here below: 

Exceptions:

• If you wish to change your choice of study programme or specialisation, you must pay the application fee again.
• If you have been admitted to an LLM Advanced Studies programme, you may only request re-admission once free of charge. If you re-apply a second or subsequent time, you must pay the application fee again.

Other important steps

• Already applied for housing? You must notify the Housing Office of your deferral. This will not happen automatically! See the FAQ on Can I defer my housing request.
  
• Already applied for a scholarship? Upon deferral, your scholarship request will be automatically cancelled. You must re-apply for your scholarship when applying for re-admission. 
  
• Already applied for a visa/residence permit? Upon deferral, your visa/residence permit application will be automatically cancelled. Once you are re-admitted, you will receive information on how to re-apply for your visa/residence permit. Note that after deferring your application, you must wait at least 2 days before submitting a new visa/residence permit application via uSis.

More information

• Application & admission
• Admissions Office contact form: Bachelors
• Admissions Office contact form: Masters

It generally takes about 4 to 6 weeks from the date on which you are informed that your application is complete until you receive a decision. If additional information is required during the application process it may take a little longer. Please make sure your application is complete and is submitted as early as possible.

Once a decision on your application has been made, you will receive a formal statement from the faculty by email.

 

More information

• Application & admission

Because of their popularity, some bachelor’s programmes are oversubscribed. For these programmes, a limit has been set for the number of students that can be allocated a place. This is known as a 'numerus fixus'. This means that even if you are admitted to the programme, you are not guaranteed a place. You must also be allocated a place on the programme via a selection procedure.

• You can find an overview of all numerus fixus study programmes here. 

Take careful note of the application deadlines for numerus fixus programmes as these are generally earlier than those for other types of study programme. 

For further explanation see Admission requirements - Programmes with limited places.

More information

• Student Affairs Front Office

Take a look on the IT facilties page on the student website.

Can't find the solution there? Ask your question in the Helpdesk Portal.

There are several reasons why you may not be able to log in:

• You haven’t yet received a user name and/or password. Request an account.
• You have forgotten your user name and/or password. Request them again.
• Your account has not yet been activated. Activate your account.
• Your password has expired. Reset your password.
• Your ULCN account is no longer active. You can only access uSis and Brightspace using your ULCN account up to 60 days after your student registration has been cancelled.

If you know your user name and password, keep the following points in mind:

• You must log in with your user name, not your uMail address.
• Use lower case letters to enter your user name, not capital letters (e.g. s1234567).
• Make sure you haven’t accidentally put CAPS LOCK on.

If you still can’t log in, do the following:

• Change the language on the log-in page, from Dutch to English or vice versa, and try again.
• If you can log into one application but not another, the issue concerns the application and not your account. Contact the ISSC Helpdesk.
• If none of the above-mentioned tips work contact the ISSC helpdesk.

More information

• Student accounts
• ICT Support / Helpdesks

When applying 
When you apply for admission to a degree programme, you only need to upload digital copies of your academic records in the online application portal (uSis). Certified copies are not yet required.

Upon admission
Upon admission you will be notified of the following via uSis:  

• Which additional (certified or digital) academic records you must submit.
• The stipulated method of submission.
• The deadline for submission.

Steps to take:

1. Download your official decision statement (via uSis) and read it carefully. Take note of your admission conditions and the deadlines for meeting them. 
2. On the uSis 'decision' screen: upload digital copies of all items stated in your conditions using the ‘Upload your documents’ button.
3. Check if there are additional submission instructions stated on your decision statement. These might be e.g. submitting certified copies by post or arranging online verification. Follow the instructions carefully! For documents by post, check who must issue them and how they must be sent. 

Via specified method only

• Only submit items via the method(s) specified in your decision statement. Items submitted via other methods cannot be accepted.
• There is no need to send items via multiple methods unless this is requested. For example, if you are instructed to arrange online verification only, you do not need to also send items by post.  

Specified method not possible?
Refer to the FAQ on After admission, what should I do if I am unable to submit certified copies via the specified method?

Questions?
If you are still unsure when and how to submit your academic records after admission, send a mail to the bachelor admission team: bacheloradmission@sea.leidenuniv.nl, or master admission team: masteradmission@sea.leidenuniv.nl.

Also see the following FAQs

• I’ve been instructed to send certified copies of my academic records by post in a sealed institution envelope. What exactly must I do?
• I’ve been instructed to arrange online verification of my academic records. What exactly must I do?
  

The standard deadline for receiving all the required items for your visa/residence permit application is:

• 1 June: programmes starting in September
• 1 December: programmes starting in February

Items expected later?  
Will one or more of the required items, for example your scholarship letter or new passport, be issued after the standard deadline? If so, take the steps below:

1. Before the standard visa/residence permit deadline:

• Submit all your other visa/residence permit documents and pay the visa/residence fee.
• In the uSis visa portal, upload a personal statement explaining which items are late, why, and when you can provide them.

2. By 6 July (September start) or 6 December (February start):

• Submit the missing item(s). 

Scholarship not granted?
Found out after the visa/residence permit deadline that your scholarship request has not been granted? You can either: 

• Submit alternative proof of sufficient funds before 6 July / 6 December - see the visa/residence permit instructions for details, or
• Cancel your degree application in Studielink, then request a refund of the visa/residence permit fee. 

Academic records even later?
Will your academic records (e.g. final diploma) only be issued after 6 July / 6 December? See the following FAQs for instructions:

• I am a future master’s student and cannot submit the requested academic records before the visa / residence permit deadline. 
• I am a future bachelor’s student and cannot submit the requested academic records in time for the visa / residence permit deadline. 

Take action in time!
We urgently request that you take the above-mentioned steps in time. If we do not receive the required documents and information on time, we will not be able to process your visa/residence permit request. This will result in you being unable to join your study programme. 

When we apply for your visa and/or residence permit, we will ask you to demonstrate that you have sufficient funds for both your living expenses and tuition fee by uploading the following in the visa/residence permit portal (uSis):   

Sufficient funds for living expenses

• Transfer sufficient funds for living expenses to Leiden University then upload proof of the transfer, OR
• A bank statement in your name showing sufficient funds, OR
• A scholarship letter.

Sufficient funds for tuition fee

• If you will pay your own tuition fee: a bank statement in your name showing sufficient funds.
  
• If a scholarship provider will pay your tuition fee: a scholarship letter.
• If a third party will pay your tuition fee:
  
  • A written statement issued by your sponsor, confirming they will pay your tuition fee, preferably using this template.
    
  • A bank statement in the sponsor’s name that meets all the criteria listed in the Visa and residence permit instructions manual. 
    
    

Strict criteria for bank statements and scholarship letter
The Dutch immigration department sets very strict criteria for bank statements and scholarship letter. If your statement or letter does not meet all criteria, we will ask you to submit a new one or transfer the funds instead. This will significantly delay your request

For full details of financial requirements for visa/residence permit applications, read the Visa and residence permit instructions manual

There can be a number of reasons why you haven’t yet received your LU card:

• You have not yet uploaded a passport photo through Account Self Service.
• The university does not have your correct address; check this in Studielink or at the Student Affairs Front Office. If your address is correct after all, go to one of the LU Card helpdesks to request a new card.
• You have previously had a LU Card. In that case you can only request a new one at an LU Card helpdesk.
• You are an exchange student. In that case you will receive an email telling you when you can pick up your LU Card from the Plexus Student Centre.

Note that if you upload a replacement passport photo, you will not automatically receive a new LU card. You must also cancel your old card and request a new one at a LU card helpdesk. This requires a fee. 

For further assistance, contact the Student Affairs Front Office.