Submit your Study Abroad Report

Your experiences and tips are a great source of information for other students who would like to study abroad at the same university! Just before you return, Leiden University will send you a mail asking you to submit a report about your studies abroad, using this template.

Please upload your student report in the study abroad portal, and also e-mail the Science International your student report via outgoing@science.leidenuniv.nl so we can upload this to the Student Reports database.

Submit your Transcript

Upload your Transcript from your host university in the ‘Upon return’ section of the study abroad portal as soon as you receive it. Also send the Transcript to the Science International Office by e-mail to facilitate your credit conversion and recognition. You will receive a reminder by email to do so before your return. 

Be aware that it can take several weeks for your host university to send your Transcript. However, if you have not received it within 12 weeks of the end of your studies abroad, let your international exchange coordinator know. Some host universities send Transcripts directly to the Science International Office. They should inform you of this, but if you are unsure, please contact the local coordinator at your host university. In that case, we will upload the Transcript on your behalf.

Have your Credits Recognised

If you received approval from the Board of Examiners for the credits earned abroad to count towards your studies in Leiden, you must now send the Transcript to the Science International Office via outgoing@science.leidenuniv.nl. This is in addition to uploading your Transcript to uSis.

The Board of Examiners will check if the courses on your Transcript match those listed on your approved Learning Agreement, and will discuss the conversion of your grades. The converted grades will be sent to the Science Education and Student Office for processing, after which they will be visible in uSis.

• Grade conversion: Leiden will transfer those credits that have been successfully obtained at the host university to your programme here. Grades are converted to the Dutch grading scale (1-10), and when appropriate on a pass/fail basis. Students will receive a Leiden University grade equivalent to their grades at the host university.
• Failed courses: Students should be aware that a failed course will mean they may need to take an additional course or courses once back at Leiden University in order to meet graduation requirements, depending on their situation and the number of credits needed.

Keep in mind that it takes several weeks to convert transcripts. If you need your credits processed quickly for an upcoming graduation or for graduate school applications, please contact your international exchange coordinator!

You can check that your credits have been recognised by looking in uSis or visiting your education administration office.