1. Make sure your study association meets your faculty’s recognition criteria.
    
2. Before 1 July: submit your study association’s university point model to your faculty assessor.
    
3. Your assessor will send recommendations concerning the division of funds between all faculty study associations to the Student and Educational Affairs department (SEA).
    
4. SEA will send an email to your study association containing:
   • A decision award letter stating the number of months’ worth of financial support allocated to your organisation.
   • A chairperson’s statement template
      
5. In collaboration with your board members, complete the chairperson’s statement indicating the division of financial support between your board members.
    
6. Provide your board members with a copy of the completed chairperson’s statement and instruct them to request payment by following the procedures for requesting payment.

Questions?

Questions about requesting financial support for your faculty study association? Contact your faculty assessor.

1. Your faculty assessor has an overview of all student members of faculty co-participation bodies. On the basis of this, the assessor will send recommendations concerning the division of funds between all faculty co-participation body members to the Student and Educational Affairs department (SEA).
    
2. At the end of each co-participation period,  SEA will send you a decision award letter stating the number of number of months’ worth of financial support allocated to you.
    
3. Request payment of your allocated financial support by following the procedures for requesting payment.

Questions?

Questions about requesting financial support for your co-participation body activities? Contact your faculty assessor.

1. At the beginning of each year, your organisation will receive a questionnaire from the PKvV. Complete and return this to the PKvV by the deadline stated.
    
2. On the basis of the questionnaire, the PKvV will send recommendations concerning the division of funds between organisations to the Student and Educational Affairs department (SEA). These recommendations are based on:
   • the size of your organisation (number of members);
   • the number of activities;
   • the opening times of association premises (if applicable);
   • the facilities available in association premises (if applicable);
   • the number of board members and the amount of time they dedicate to board activities.
      
3. SEA will send an email to your organisation containing:
   • A decision award letter stating the number of months’ worth of financial support allocated to your organisation.
   • A chairperson’s statement template
      
4. In collaboration with your board members, complete the chairperson’s statement indicating the division of financial support between your board members.
    
5. Provide your board members with a copy of the completed chairperson’s statement and instruct them to request payment by following the procedures for requesting payment.

Questions?
Questions about requesting financial support for your (PKvV) student or sports association? Contact the PKvV.

1. Make sure your organisation meets the eligibility requirements:
   • It has not requested other board member funding for the activity or board duties.
   • It has not received any faculty funding for the activity or board duties.
   • No study credits are awarded for the activity in question.
   • The organisation is not affiliated with the Local Chamber of Associations (PKvV).

Also see: General eligibility criteria

2. Check from which ‘pot’ of funds you should request funding.
   • B pot: for non-structural activities with academic aims e.g. association 5-year anniversaries and stand-alone conferences.
   • C pot: for job-market orientation activities for Leiden students.
   • ‘Other’ pot: for other types of activity. The Student and Educational Affairs department (SEA) will evaluate whether these qualify for financial support.
      
3. Before 1 August* (at the end of the board period): prepare your request using this application template and submit it to the  Leiden Assessors Council (LAssO) via lassobeurs@SEA.leidenuniv.nl.  Make sure to include:  
   • breakdown of hours (max. 140 hours per month, of which max 25% spent in meetings);
   • annual report;
   • letter of motivation that takes into account the criteria to be met and states from which pot you wish to request funds.

* Unable to meet the deadline due to circumstances beyond your control? Before 1 August, request an extension via lassobeurs@sea.leidenuniv.nl. The maximum extension is till 1 November.  

4. The Leiden Assessors Council (LAssO) will draw up recommendations concerning the division of funds between organisations and send these to the Student and Educational Affairs department (SEA).
    
5. SEA will send an email to your organisation containing:
   • A decision award letter stating the number of number of months’ worth of financial support allocated to your organisation.
   • A chairperson’s statement template

6. In collaboration with your board members, complete the chairperson’s statement indicating the division of financial support between your board members.
    
7. Provide your board members with a copy of the completed chairperson’s statement and instruct them to request payment by following the procedures for requesting payment.

Questions?
Questions about requesting financial support for your non-faculty/non-PKvV affiliated organisation? Contact the  Leiden Assessors Council (LAssO).

1. Make sure your student party meets the eligibility requirements:
   • It undertakes all the following tasks:
     • recruiting election candidates and drawing up electoral lists for university elections;
     • drawing up party aims or manifestos; 
     • network building, including organising activities for members: 
     • facilitating knowledge exchange between factions and faculties;
     • training new committee members.
   • It exists for at least one year and has participated in at least one university election.
   • It has at least one seat on a faculty or university council.

Also see the Regulations on financial support for student party board members.

2. Before 1 August* (at the end of the board period): prepare your request using this application template and submit it to the  Leiden Assessors Council (LAssO) via lassobeurs@SEA.leidenuniv.nl.

* Unable to meet the deadline due to circumstances beyond your control? Before 1 August, request an extension via lassobeurs@sea.leidenuniv.nl. The maximum extension is till 1 November. 

3.  The Leiden Assessors Council (LAssO) will draw up recommendations concerning the division of funds between student parties organisations and send these to the Student and Educational Affairs department (SEA).
    
4. SEA will send an email to your student party containing:
   • A decision award letter stating the number of number of months’ worth of financial support allocated to your organisation.
   • A chairperson’s statement template
5. In collaboration with your board members, complete the chairperson’s statement indicating the division of financial support between your board members.
    
6. Provide your board members with a copy of the completed chairperson’s statement and instruct them to request payment  by following the procedures for requesting payment.

Questions?

Do you have questions about requesting financial support for your student party? Send a mail to lassobeurs@SEA.leidenuniv.nl.

• You are registered as a statutory tuition fee-paying Leiden University student in the year in which you undertake the board activities.
• You are not receiving financial assistance for the same activity via the University Council Facilities Regulations, the Compensation Ruling for Faculty Board Members and Services Managers, or the Leiden Student Council Regulations.
• You may receive a maximum of 18 months’ worth of financial support for board membership activities during your entire period of student registration at Leiden University.

Financial support amounts to 330 euro for each recognised month of board activities. 

Additional amount for full-time board members

If your student organisation has been awarded at least 24 months' worth of financial support, you will receive an additional amount of 129.80 euro per month on top of the standard amount.

When?

• Stopped studying?
  You can request payment up to 3 months after ending your studies. 
• Other situations: 31 December
  You must request payment before 31 December in the year in which you undertake board membership activities. For example: if you undertake board activities in the academic year 2024/2025, the deadline is 31 December 2025.

How?

1. Check whether you meet the conditions above.
2. Collect the necessary documents:
   • Statement showing how many months’ worth of financial support you have been allocated i.e.:
     • for board members of student organisations: a completed chairperson’s statement.
     • for student members of faculty-co-participation bodies: an award decision email from SEA.
   • Proof of student registration. 
3. Complete the request form.

Payment date

You will receive payment in one lump sum once you have completed your board membership activities.

Exception

Board members of MASCQ, Asopos De Vliet, Njord, EL CID, HOP and OWL will receive monthly payments during the year in which they undertake board activities.